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Action Lists News

Action Lists version 2.0.0 is available in the App Store. Version 2.0.0 is a major update including:

• Refactored to comply with iPhone SDK 3.0. (iPhone OS 3.0 or above now required.)
• Major overhaul of syncing with Toodledo. Now, a full sync is done only on start up. As changes are made in Action Lists, those edits are pushed to Toodledo immediately (instead of waiting for another full sync on close). This should fix bug reports of tasks becoming orphaned from their projects/contexts.
• Tasks can now be emailed to others within the app.
• All lists can now be sorted alphabetically, by due date, or manually.
• New optional feature that moves completed tasks to the bottom of lists.
• Overhaul of task entry user interface. Removed lots of “Save” and “Edit” buttons to make task entry faster.
• Added toolbars to all main lists to improve usability and allow for expanded functionality.

• Changed context and project list views to display member counts on red oval (instead of gray) if any members of the context or project are overdue.
• Action Lists now reopens to whatever tab was visible on last close.
• Created option to show badges on the tab bar with task counts for Inbox, Waiting, and Someday lists.
• Made title cell in task detail screen expand to show full title without truncation.
• In Project View, made task rows show the task’s status on second line of each row.
• Reduced the number of default tasks in the database.
• Many minor bug fixes and interface enhancements.

What is Action Lists?

Action Lists is a task manager based on the Getting Things Done® system created by David Allen. Action Lists harnesses the power of the GTD® system with an easy to use interface that makes it fast to access the information you need when you need it. Your inbox, action lists (or “context lists”), and projects are literally at your fingertips.

Why use Action Lists?

Action Lists Makes “Getting Things Done” Easy

Action Lists makes it easy to manage all of your non-calendar GTD® activities. You can quickly capture tasks and place them in your Inbox for later processing. After processing, a task can be tagged as a “next action” that you are committed to complete, an item for your Someday list that you may (or may not) get around to in the future, or an item for your Waiting list which contains items that cannot be completed until someone else takes action. Your next actions can be assigned a context (a category like “phone calls”, “errands”, or “email”), and can be grouped into projects — all through your iPhone or iPod Touch.

Synchronize Tasks to the Web

Action Lists will also optionally synchronize over the air with your Toodledo account. (Creating an account with Toodledo is free.) Through Toodledo, the tasks that you enter into Action Lists can be viewed, modified, completed and shared with others. And if you prefer to enter your tasks using a full keyboard and your computer, tasks entered into Toodledo can be synchronized back to Action Lists so that they are always at your fingertips, whether in a business meeting with Internet connectivity, or on a flight with your device in Airplane Mode.

Organize into Subprojects

Action Lists allows you to divide projects into subprojects. Use subprojects whenever it is convenient to divide a project into more managable units. A subproject appears as a child of its parent, and there is no limit on how many levels of subprojects can be used.

Landscape and Portrait Mode Supported

Turn your iPhone to sideways to enjoy a wider screen that better displays long titles, and enter your tasks using a larger landscape mode keyboard. Or if you prefer, you can lock Action Lists into portrait mode for more convenient one handed use.

Email Tasks to Others

Tasks can be shared with others via email. And there’s no need to put away your lists to do it — an email client opens within Action Lists. After your email has been sent you can return to where you left off.

Schedule Future Tasks

Future tasks can be scheduled by specifying a start date. Tasks scheduled to start in the future can be filtered from view so that you are only presented with the tasks that are relevant to you now. When a scheduled task is due to be started, it will (by default) appear in your Inbox so that it can be processed. This increases the visibility of new tasks and prevents tasks from sliding into your action lists unnoticed. This is a great replacement for a “tickler file.”

Assign Due Dates

Assign a due date to a task if there is a deadline that must be met. Due dates are visible on all task lists so that you are reminded of your commitment. If a task becomes overdue, Action Lists brings it to your attention by displaying the due date of the task in red and turning task count badges red for any context or project that contains the overdue task.

Sort Lists Your Way

All lists in Action Lists can be individually sorted. Want to keep your Someday list sorted alphabetically, your Action Lists sorted by due date, and your Projects sorted manually? No problem.

Create Tasks that Automatically Repeat

Create repeating tasks that are automatically created in the future on a schedule that you define. Create tasks that recur every Monday, the last Tuesday of every month, or every three months. Never forget trash day or that furnace filter again!

Attach Notes to Tasks

Text notes can be directly attached to tasks. Task notes allow you to give additional reminders about the task, or jot down related ideas as they occur to you. Task notes are synchronized to Toodledo where you can copy and paste them into other documents as needed.

Can I run Action Lists?

To use Action Lists, you need an iPhone or iPod Touch running iPhone OS version 3.0 or later. You can install Action Lists by downloading it from the App Store.

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One Response to “Action Lists News”

1. Cornelius says:

   October 18, 2009 at 10:27 am

   I added your blog to bookmarks. And i’ll read your articles more often!